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Why Smart Wholesale Businesses Are Setting A Minimum Order Quantity (Example)

Why Smart Wholesale Businesses Are Setting A Minimum Order Quantity (Example)

Smart wholesale businesses don’t leave many things to chance. That includes setting Minimum Order Quantities (MOQ) so that you can avoid scenarios where you end up losing money on orders. With a few simple calculations, you’ll know what orders are too “small” for your store to consider.

In this article, we’ll briefly recap what MOQs are and what is the difference between them and product minimums. Then we’ll walk you through several minimum order quantity examples, go over why your store needs one, and how to inform users about yours. Let’s get to it!

What is an MOQ?

An MOQ is a minimum order quantity which is the smallest order that your store can fulfill in terms of price. That’s not the same as a product minimum, which is when customers need to buy at least X of an item to complete their purchase.

The goal of MOQs is to protect your store from losing money on orders. That’s necessary because as a wholesaler, you probably deal with prices that are much smaller than retail operations. In other words, your margins are smaller and you make up for that in terms of volume.

If you’re not dealing with orders that are large enough in volume, then you’re not really running a wholesale store. Let’s go over some examples.

Minimum Order Quantity Examples

The concept of a MOQ is simple to understand, but let’s go over some examples so you can think about how to implement one for your wholesale store.

Let’s say that you sell computer hardware wholesale. On average, your wholesale customers get a 40% discount from retail prices if they buy from you. However, that difference in price doesn’t just magically go away, you’re trading what could be a 60% profit margin for roughly 20%.

If you take an order worth $2,000 and a retail competitor does the same, you end up with a much smaller slice of the pie. Moreover, wholesale customers are getting more products for their money. That means you can incur additional costs, such as:

  • Hiring a team to help your process orders
  • Packaging a large number of products
  • Processing invoices and preparing packages for shipping

At the end of the day, wholesaling can be much more labor-intensive than retailing, even if you deal with fewer orders on average. To make up for all of those extra costs, you want to encourage buyers to make large orders.

To protect yourself from losing money, you can calculate what’s the minimum order that you can process and still make a profit after all of the additional costs involved. That may be $1,000, $2,000, or even a larger figure. Ultimately, your MOQ depends a great deal on what type of products you sell and what their price point is.

minimum order quantity example
This is an example of how Wholesale Suite handles Minimum Product Quantity

Minimum Product Quantity Example

Setting a Minimum Product Quantity (MPQ) works slightly differently than with an MOQ. In this case, you tell wholesale customers “You can only buy this product if you buy at least X units”.

The overall goal of an MPQ is the same as with an MOQ. By setting minimums, you protect yourself from losing money on orders. However, this approach can be much more flexible since you can set different minimums for each product.

Let’s say that you’re selling a product wholesale at $70 per unit and it retails at $100. Each product costs you $40, so you have a decent profit margin. Even so, if you want to match retail earnings you need to sell two products for each one that they do.

In practice, most wholesale customers don’t buy just one of any product. However, if you want to avoid taking risks, you can set MPQs to ensure that every order you fulfill earns you a decent return.

The advantage of this approach is that most wholesale customers are used to MPQs. They understand that they’re getting low prices because they buy in bulk. As long as your minimum product quantity is reasonable, it shouldn’t impact the number of orders that you get.

Why It’s Smart to Set a MOQ

To sum it up, MOQs ensure that every wholesale order that you fulfill is large enough to cover all of the costs involved and still earn you a profit. By “costs involved”, we mean factors such as:

Beyond those factors, you still have all of the other costs that growing businesses need to deal with. You may need to hire help to run the wholesale operation, pay for storage, services, software, and those are all just the fundamentals.

For the best possible results, you want to set a reasonable MOQ. That means taking into consideration order averages for your best customers, calculating what is the least that you can charge for an order, and using those factors to determine a number.

How to Ask for a Minimum Order Quantity

Customers shouldn’t find out about an MOQ when they’re trying to pay for an order. That’s a recipe for an angry customer, so you need to make sure that they know about your MOQ from the moment they start browsing your store.

There are several ways that you can go about notifying wholesale customers about a MOQ, including:

  1. Adding that information within your wholesale agreement
  2. Displaying the information clearly on your shop page
  3. Sending an email to inform new and existing customers about your MOQ (or changes to it)

In practice, a lot of wholesale customers skip past reading the agreement. That’s why we recommend that you use a mix of several approaches so no customer can start shopping until they’re well aware of what your minimums are.


Setting a MOQ is a smart business for any wholesaler. There are plenty of minimum order quantity examples that illustrate why they can help you avoid losing money on any orders. All that you need to do is work out what the ideal MOQ for your store should be.

Once you have a number in mind, you can use Wholesale Suite to implement an MOQ, a minimum product quantity, or both. The plugin makes it easy to set minimums for clients and it’ll help keep your store from going in the red.

minimum order quantity example
This is how you can set a default minimum order quantity using Wholesale Suite

Do you have any questions about minimum order quantities? Let’s talk about them in the comments section below!

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