If you’re running an online wholesale business, you’re better off relying on a wholesale order form template than using traditional paper forms.
Simply put, paper wholesale order forms can be a pain to deal with. For one thing, many customers prefer doing everything digitally. For another, it’s all too easy for a busy store owner such as yourself to misplace paper forms. Moreover, paper forms require you to submit them physically, giving rise to another set of problems to deal with.
However, switching to a digital wholesale order form template isn’t just about saving you time. It’s also a decision that can help you scale your wholesale business.
In today’s article, we’ll break down the major reasons why a digital wholesale order form template can do your business more good than paper forms. So let’s get started!
The 5 Benefits Of A Digital Wholesale Order Form Template
Let’s look at the five best reasons why you should switch from paper forms to a digital wholesale order form template.
1. You can shift the work to the customer
With “traditional” paper wholesale order forms, customers have to know what products they want to order. There’s a lot of room for error, and in most cases, they might not even know if you have enough of the stuff they want.
However, when you use a digital wholesale order form template, you can let customers interact with the items in your store. This is akin to a modern online shopping experience – the only difference being that these clients are buying products in the dozens or hundreds:
By ditching paper, you let customers spend as much or as little time as they want to fine-tune the details of their order. It doesn’t matter if they fill out an order at 3 AM either since you don’t have to process it manually.
2. It saves you administrative time and costs
Handling paper forms is almost a full-time job in and of itself. You have to send out wholesale forms, process them, ensure that every item is in stock, reach out if you have any questions, and more.
A digital wholesale order form template eliminates most of that busy work. Buyers can fill up and submit forms whenever they want. If you allow online payment, your workload can become even lighter.
Moreover, it’s important to mention that digital forms tend to be safer than their paper counterparts. Unlike with paper forms, anyone who doesn’t have access to your system won’t be able to peek into your orders.
3. The digital wholesale order form template is more accurate
Everyone makes mistakes now and then when filling out purchase orders. However, if you’re using a pencil or a pen, those mistakes can be incredibly annoying to deal with. In some cases, you might even have to start from scratch with a new form.
Digital forms are a vastly superior option because you can modify any aspect of your wholesale orders at any time. For customers, that means they can be more confident in their selection and correct mistakes in a matter of seconds.
For you, more accurate forms mean less time having to chase clients to make sure they entered the right details. That frees you up to spend more time working on improving your store, such as by setting up wholesale user registration forms.
4. You can offer direct online payments
One critical downside of paper wholesale order forms is that they don’t enable customers to pay on the spot. For every order that comes in, you have to double-check if it’s correct and reach out to the customer to start the payment process.
That approach is obsolete considering how many online payment options users have at their disposal. With a digital wholesale order form, you can take payments on the spot using your preferred processor:
Using Wholesale Suite, you can pick and choose what payment options you want to provide your customers. In our experience, it’s usually best to limit credit card and other digital payments to smaller orders, though.
For bigger customers, you can set up custom wholesale order invoicing, which provides them with the details they need to make payments.
5. Digital forms can hook into your existing infrastructure
If you already offer an online shopping experience for your wholesale customers, it doesn’t make sense for a critical part of that process to be analog.
Paper forms aren’t just inefficient, they also slow down the entire wholesale buying process. By going digital, you can increase sales and hook those new forms into your existing wholesale system.
Using the Wholesale Suite, you can seamlessly add digital ordering forms to your online store. Wholesale users can have access to special prices, use custom ordering forms, and pay for their purchases using the methods that you set up.
More importantly, digital forms let you easily save critical information about past customers and orders. Unlike paper forms, you won’t have to file digital orders in endless cabinets – you can access them from your system at any time.
Conclusion
The wholesale order form template is one of the cornerstones of your business. The easier you make it for customers to place their bulk orders, the more sales you should bring in.
Switching to a digital wholesale order form template can also benefit your business in the following ways:
- You can shift the work to the customer
- It saves you administrative time and costs
- The digital wholesale order template is more accurate
- You can offer direct online payments
- Digital forms can hook into your existing infrastructure
Do you have any questions about how to set up a digital wholesale order form template for your store? Let’s talk about them in the comments section below!
